Fact Witness Coordinator

Baltimore, MD
Contracted
Mid Level
The Excalibur Group is currently seeking a Senior Paralegal (Fact Witness Coordinator) in Baltimore, MD to support a Federal contract.

**Must be a U.S. Citizen, possess good-excellent credit, able to obtain a DOJ MBI Clearance and will be subject to a background/credit screen prior to employment.

DUTIES AND RESPONSIBILITIES
  • Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, providing assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when Assistant U.S. Attorney should be notified of special circumstances or needs of fact witnesses.
  • Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
  • Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose letters from templates that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

REQUIREMENTS
  • Requires paralegal certificate, or JD, or currently attending an ABA-accredited law school, having completed at least one year of study.
  • At least 2 years of litigation paralegal experience, including 1 year of experience in automated litigation support
  • Sound working knowledge of federal and state court system, legal research procedures, and legal research resources. 
  • Excellent written and oral communication skills.
  • Thorough knowledge of legal research tools such as LEXIS and Westlaw. 
  • Hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems, e.g., Relativity, Excel, JEFS/Box.com, Word, Zoom, Teams, Power Point, and social media tools
  • Hands-on familiarity with ESI tools and knowledge of eDiscovery procedures and resources. 
  • Ability to consistently deliver highest quality work under extreme pressure.

PAY RATE
  • $29.01/hour + HW

HOURS OF OPERATION
Mon. – Fri. 8:30am – 5pm
Except Federal Holidays

HOW TO APPLY
If interested in this opportunity, please apply on our website by visiting www.theexcaliburgroup.com.
Preference will be given to all qualified applicants who live in a federally certified HUBZone.

**The Excalibur Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.**
 
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